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Sample Lifecycle Management
End-to-End Control of Samples with
Complete Traceability & Compliance
Sample Lifecycle Management is the core backbone of our LIMS, enabling laboratories
to digitally manage, track, monitor, and audit every sample from the moment it enters
the lab until final disposal or archival. Our system ensures zero sample loss, full chain
of custody, regulatory compliance, and operational efficiency.
Complete Sample Lifecycle Coverage
Our LIMS manages the entire journey of a sample through clearly defined, auditable stages—ensuring complete
visibility and control at every step.
1
Sample Registration
2
Sample Accessioning
3
Labeling & Identification
4
Storage & Location Tracking
5
Test Assignment & Processing
6
Re-testing / Re-sampling
7
Result Approval & Release
8
Retention & Archival
9
Sample Disposal
Key Functional Capabilities
Comprehensive features to manage every aspect of sample handling.
1
Sample Registration & Accessioning
Digitize and standardize the intake of samples.
- Manual, bulk, or automated sample registration
- Barcode / QR code generation
- Client & project association
- Sample type, matrix & condition capture
- Priority & SLA tagging
- Multi-source sample intake (internal, external, field)
Benefit: Eliminates manual entry errors and speeds up sample intake process
2
Unique Sample Identification & Labeling
Ensure every sample is uniquely and permanently identifiable.
- Auto-generated sample IDs
- Barcode & QR code scanning support
- Label printing integration
- Parent-child sample relationships
- Sub-sample and aliquot tracking
Benefit: Prevents sample mix-ups and improves traceability and accountability
3
Chain of Custody Management
Maintain a tamper-proof record of sample handling.
- Complete custody history
- User, date, and time tracking
- Transfer between users, labs, or locations
- Digital acknowledgements
- Compliance-ready audit trails
Benefit: Mandatory for regulated industries and simplifies inspections and audits
4
Sample Storage & Location Tracking
Know exactly where each sample is stored—at all times.
- Storage hierarchy (Building → Room → Freezer → Rack → Box → Position)
- Temperature & condition tracking
- Movement history
- Storage capacity monitoring
- Automated alerts for storage violations
Benefit: Reduces sample loss and improves lab organization
5
Sample Testing & Workflow Integration
Seamlessly connect samples with lab workflows.
- Automatic test assignment
- Sample batching
- Workflow-based processing
- Instrument linkage
- Turnaround Time (TAT) monitoring
- Real-time status tracking
Benefit: Faster processing and improved operational efficiency
6
Re-testing, Re-sampling & Deviations
Manage non-conforming samples with full transparency.
- Re-test requests & approvals
- Re-sampling workflows
- Deviation tracking
- Root cause documentation
- CAPA integration
Benefit: Maintains quality while ensuring transparency and traceability
7
Sample Retention & Archival
Comply with retention policies effortlessly.
- Configurable retention rules by industry or regulation
- Retention period tracking
- Archival status management
- Audit-ready historical access
Benefit: Supports regulatory requirements and reduces compliance risk
8
Sample Disposal Management
Ensure compliant and documented sample disposal.
.
- Automated disposal alerts
- Approval-based disposal workflows
- Disposal method documentation
- Disposal certificates & records
- Environmental compliance tracking
Benefit: Supports regulatory requirements and reduces compliance risk
Compliance & Standards Supported
Built to meet global regulatory requirements and industry standards.
21 CFR Part 11
ISO 17025
GMP / GLP
FDA / EMA
ALCOA+ Data Integrity
HIPAA
Built-In Compliance Controls
Electronic signatures
Time-stamped audit trails
Role-based access
Data versioning
Secure encryption
Business & Operational Benefits
Measurable impact across all levels of your organization.
For Laboratories
- Up to 60% reduction in manual sample handling
- Improved sample traceability
- Faster turnaround time
- Reduced sample loss
For Quality & Compliance Teams
- Always audit-ready
- Simplified inspections
- Strong chain-of-custody evidence
For Management
- Real-time sample visibility
- Cross-lab performance insights
- Better decision-making
Why Our Sample Lifecycle Management Stands Out
Designed for global, multi-lab operations
Fully configurable workflows
Deep compliance by design
Scales from small labs to global enterprises
Seamless integration with instruments & systems
