Facility Booking System and Office Reservation System
Monitor and manage shared and rentable facilities and resources within the organizational building. Track common and individual usage of facilities and equipment and save a lot of money.
The facility booking system/meeting room booking system is a web-based facility booking program that offers full controllability for controlling shared and cost-effective facilities and services. Reservation and utilization of traditional and individual facilities/equipment by companies inside a building are simplified. Facility booking, clearance, and billing operations through organizations boost operational efficiency. Meeting rooms, conference halls, office accommodation, auditoriums, sporting centres, high-cost equipment, training amenities, etc. can be reserved seamlessly via the system.
It removes the complexities involved in arranging sessions, renting the appropriate meeting rooms, welcoming external and internal guests, cleaning up the meeting room before and after the meeting, ordering refreshments, booking parking spaces, etc., and all this can be accomplished with only one interface.
Get the best facility booking system and office reservation system from iStudio Technologies, Chennai, India!
Key Features
- Directory of services
- Booking requests, clearance workflow
- Visual booking of floor plans – using a virtual system
- Confirmation, refusal, the recommendation of alternative facilities
- Reallocation, withdrawal, block/extend the booking
- Email/SMS/Whatsapp notifications of orders, permissions, and cancellations
- Handle all online bookings, kiosks, and smartphone applications.
- Billing of reservations and cancellations
- Handling inventories for booked services
- Incorporating payment portal billing
- Welcoming internal and external members to meetings
- Turn on/off HVAC and light electronically with BAS/BMS integration before planned start time and auto-cut off after meeting time
- Preparation of refreshment orders for catering
- Print QR - code posters then place them at bookable premises for users to scan and immediately book the facility.
- Pre-Registration of Visitor Control Participants
- Designate parking spots for cars
- Automated planning of cleaning tasks for the housekeeping team before and after use
- View the availability calendars of users from MS Exchange
- Bi-directional incorporation of MS Exchange/MS Outlook/Active Directory
- Analysis of usage
Smart Facility App
Easily arrange meetings and handle the conference rooms with our mobile app on the go! The organizing meetings for the Smart Facility App are a lot simpler and faster.
- Summary of planned meetings at a glance in the digital floor plan
- Fast and advanced booking facility
- Update/Extend/End a continuous booking
- Incorporation with Microsoft Outlook for appointments
- Pre-register additional members, arrange refreshments, book parking spaces, etc.
- Email/SMS/Push updates of orders, permissions, and cancellations
Smart Facility App
Easily arrange meetings and handle the conference rooms with our mobile app on the go! The organizing meetings for the Smart Facility App are a lot simpler and faster.
Serves as a conference room display showing on-going and future meetings
Enables the scanning of RFID-based ID cards or NFC-enabled smartphones for user authentication and book a meeting room
Gives regulation of the lighting and air-conditioning of good-looking floor plans of the conference room
Switch among projection mode and meeting mode to switch on/off the lighting and monitor the automatic window blinds.
Conclude or extend ongoing meetings
Place refreshment orders with cafeteria
Integration of Access Control System/NFC
MS Exchange/Office 365 Retrieval and reminder integrations
End of booking immediately turns off all lighting and HVAC to ensure that no electronic appliance is turned on after the end of the meeting.
Importance of Facility Booking System in the COVID-19
With the need for social/physical distance in all workplaces as a result of the COVID-19 pandemic, it is crucial to decrease the number of individuals who may share a conference room. We ensure that substantial healthy work conditions are enforced as people book meeting rooms via the Facility Booking System.
- Shows the potential of the conference rooms implementing social distance criteria. The accommodation volume is limited to ensure that larger rooms are booked than usual to minimize the risk of droplet transmission.
- The increased time period between two meetings to encourage disinfection and cleaning practices and air ventilation to prevent infections at the conclusion of each meeting.
- Reduces interaction with high-touch surfaces as the hosts/attendees can control lighting and air-conditioning systems in the meeting rooms using the Smart Facility Software without pressing any switches/remotes.
- The fresh air supply to the meeting rooms/auditoriums should be turned on automatically some hours before the start of the meeting and operated after the conclusion of the meeting to make sure that there is no polluted air left in the BMS/BAS facility.
- Automatic tickets/warnings for housekeeping operations to clean the conference rooms before and after the meeting.
Enquiry Now
We’re excited to hear your business requirements. Fill out the form below,
our team will get back to you soon.
