Human Resource Information Systems - Modules

Self-onboarding is, in respect of new hires, the immediate integration and engagement into the office team & work without wasting time over coasting the first few weeks on the job.

Self-Onboarding

Self-onboarding is, in respect of new hires, the immediate integration and engagement into the office team & work without wasting time over coasting the first few weeks on the job. Also known as Organisational Socialisation, this management jargon refers to the mechanism at place which new workers can access to acquire necessary knowledge & skills needed to become an effective team member. AI-enabled HR applications for Self-onboarding increase a company’s productivity, performance, and retention rates. AI-HR Self-onboarding applications help automate, standardize, and streamline the entire onboarding process – from training to induction up until document verification. A coherent AI strategy that addresses business problems in onboarding processes has had a wide impact on employee experience, daily productivity, long-term engagement, and retention – all necessary to give a company an edge over its competitors.

Components of successful On-Boarding Process

Compliance

To follow through with all norms, rules & regulations – avoid violating the set code of conduct.

Clarification

To understand, without any hiccup, the respective role in the organization and the responsibilities that come along with it.

Culture

To sync in with the values of the organization, the environment at work, and the team ethos.

Connection

To foster a positive & supportive relationship with fellow workers – existing staff, supervisors, and leadership authorities who act as mentors.

How AI helps with Self-Onboarding

A lot of ground needs to be covered while trying to imbibe in new hires the company culture without negatively impacting the team productivity and time spent by HR manager. AI-powered technologies are helping enterprises seek innovative solutions to craft the perfect onboarding experience for their employees – one that is effective, sufficient, personalized, and within the shortest time period possible.

Document Generation

Automatic generation of letters, contracts, other documents using NLP – Natural Language Processing eases a lot of tedious manual work of any organization
Library of templates to help generate the letters with ∙ Unstructured text from email exchanges can be used to help define an advanced system. It is partially automated, and requires human validation that documents were signed properly.
AI-powered Self-onboarding processes reduces the overall time spent by HR managers over a clerical task that cost time and productivity.

Document Relation building Aids

A positive relationship between peers and team members is crucial to help new hires integrate well into the team. This helps ensure efficiency, productivity, and high engagement.
AI tools such as ONA – Organisational Network Analysis help companies identify the relationships that new employees should cultivate in order to increase productivity, and for them to get introduced to critical points of contact that exist within the team.

This was just a glimpse of the advanced capabilities that organisations can tap into while using AI. Discover your company’s pain points and leverage AI to simplify the same as AI adoption rates consistently increase across industries to help enhance talent acquisition processes.

Chatbots for FAQ

Bots can help answer the basic questions that any new hire can have about the organizational framework of a company, and the daily office needs – from setting up Wi-Fi or email account to applying for leaves or reimbursements.
Chatbots are a useful addition to the usual brochures and documents that help guide new workers understand how the company works. The help answer frequently asked questions that are common to any office environment.
Chatbots help increase productivity as less time is now spent by new workers trying to figure out things and instead, they get prompt answers from chatbots.

Feedback Analysis

HR professionals must constantly improve on the employee experience. Employee feedback makes the process feasible and timely.
AI provides HR managers with tools to grasp both direct and indirect feedback. They are able to extract quality insights from the large amount of textual feedback any company gets.
AI-enabled self-onboarding HR management software India from iStudio Technologies helps HR leaders understand the major feedback themes, the general employee sentiment that persists, and the exact efficiency as well as ease of use of the current HR processes.

HRMS

HRMS stands for Human Resources Management System – the organization of a company’s Human Resources i.e the core workforce. HR duties are assigned to well-trained professionals who form functional groups dedicated to the discipline. The staff specializes in HR tasks, leadership abilities, and engages in strategic decision making across all hierarchy of the business.

Why Spend on Human Resource Management?

To fully automate HR services

HR tasks need to be
simplified

To save cost

HR department cost and workforce need to be reduced for higher ROI

To focus on Core Skills

Automated HRMS lets HR managers focus on strategic decisions

For flexible configuration

AI allows easy configuration of company policy

HRMS Components and AI Targets

Pre-boarding

On-Boarding

PMS

Employee Self-Service

Features we offer

Implement AI-HRMS applications and watch all bugging concerns vanish. Transform the workplace into a fun zone through easy tracking of employee activities, & simplified business tasks that help gain deep insights with zero added costs or efforts. Happy employees and higher profits will no longer be a mirage as you bid goodbye to confusion and inconsistencies.

Core HR

Capture & Search Employee Data: Let the HRMS application locate and categorise all necessary personnel information – profiles, work details, etc. A centralised storage helps in easy access and analysis via powerful search/query capabilities. Now locate, consume , and update employee information at the click of a button.
Manage Activities: Employee lifecycle activities such as addition, confirmation, resignation, work history maintenance etc. made easy by easy-to-use tools.
Track Employee Assets: Monitor asset information upon employee resignation, promotion or transfer.
Collect & Update KYE info: Employee identity storage, status tracking, and collecting online data made easy.

Safe Onboarding

Paperless: Piles of paperwork make way for streamline online communication with ESS features that require minimal HR intervention
Workflow Review: Reviewing and approving employee data made easy, with automatic updates of employee records database
New Hire Compliance: AI HRMS tools help measure onboarding efforts and create an accurate audit information trail.

Document Manager

Access Employee Documents: Digital scanning and storing of employee documents & issued letters in bulk; automatic and secured filing of generated letters.
Generating Letters: Address proofs, salary certificates, confirmation or increment letters, transfer, or experience letters – all automated with one click. Large letter gallery with built-in formats/templates made accessible.
Integrated Document Management: Easy updates and review of employee documents upon approval

Employee Communication

Communication: Send mass emails to targeted employees or in bulk; maintain communication history with ease.
Reminders/ Alerts: Publish automated reminders and alerts for new hires, resigning employees or on festive occasions or personal celebrations
Notification Templates: AI lets you send notifications through email or social feeds, SMS or mobile push notifications
Update & publish Company Policies: With a few clicks, you could keep all employees updated with company policies & regulations. Let the HRMS module help you update policies/employee handbooks, and publish common forms.

HR Reports Dashboard

Readymade HRMS reports: Insightful reports with meaningful analytics at the click of a button that chronicle all labour & statutory laws; option to create customized ad-hoc HRMS reports
Gain Insights from HR & CEO Dashboards: Drag & design your own dashboard with requisite parameters that help get an overview of new employees or ones resigning. CEO Dashboards let HR managers gain insights into employee & statutory costs, attrition rates, average years of service, etc.
AI-enabled self-onboarding HR management software India from iStudio Technologies helps HR leaders understand the major feedback themes, the general employee sentiment that persists, and the exact efficiency as well as ease of use of the current HR processes.

iStudio Tech’s HRMS Software has proved useful & effective for a myriad range of businesses cutting across all industry types – from FMCG to real estate/construction, from retail & logistics to healthcare or automobiles. Let us equip you with configurable options to streamline workflow via the HRMS application that can sync to every HR policy.

Payroll

Payroll mistakes happen dime a dozen and pose a risk to employees dependent on their sole source of income. Irregularities in payroll can affect employee morale & affect business productivity. HRIS helps HR managers handle the timely payment of salaries.

Components of Payroll AI-HRIS Monitor

Defining Pay Policy

A company policy needs to be developed. Integrated software features help craft flexible benefits, leave encashment policy with better ease and clarity. Standard policy library helps refer to and extract components from.

Defining Pay Components

HR managers need to define payslip components like basic pay, variable pay, HRA (House Rent Allowance), and LTA (Leave Travel Allowance)

Collection of Payroll Inputs

Payroll inputs like receipts of expenses need to be gathered before generating payslips

Calculation of Gross & Net Salaries

Accurate calculations of many variables comes next. HR managers need to be able to correctly calculate payable gross salary, deductions etc.before arriving at a net salary.

Distribution of Payslips

Correct payslips need now be distributed to every employee.

Depositing 7 Reporting of dues

Dues such as TDS (Tax Deduction at Source), PF (Provident Fund), ESI (Employees’ State Insurance) are next filed with appropriate authorities by HR. They are also responsible for filing returns

This elaborate process of arriving at a ‘net pay’ payable to the employees after adjusting for deductions and taxes is a lengthy process which when automated is a boon to all HR managers.

Challenges in Handling payroll

Statutory Compliance

Statutory deductions such as EPF, TDS, ESI get deducted when companies process payroll, and the amount is remitted to respective government agencies, mostly through challans. After dues are paid, HR then sets forth to file return/reports. Statutory compliance is to pay as per state & central employment norms. Those applying to Indian businesses are – minimum wage provision, overtime payment, TDS deduction, social security scheme contribution like PF, ESI, etc. All these calculations and deductions are to be kept in mind while computing salary – a hectic job to oversee for HR managers. Additionally, employees need to make ‘income tax declaration’ as per which employee’s tax liability calculation & subsequent TDS deduction follows – a lengthy, complex process. Violation of any norm leads to heavy fines and penalties.

AI Solution

iStudio Tech’s Payroll Software automates payroll compliance processes in accordance with statutory laws – a faster, error-free means to payroll management.

Multiple Payroll Input Source

Challenge

Must departments and personnel must interact to ease payroll processes – a hefty task in large organisations gathering consolidated data inputs on information like mid-year revision & attendance data is an overwhelming task. Excel sheets are dependent on complex formulas, are have limitations like manual data entry, difficult information extraction etc.

AI Solution

Smart Payroll Management Softwares ease data collection through AI-powered features which source data from attendance register, salary revision information, facility availed record, etc. It also takes care of data validation, adherence to company policy/correct format, & approval matrix.

Benefits of HRIS Payroll Software

Simplify Payroll

Empower your company to grow at accelerated rates with just a few clicks to make payroll faster. Enroll iStudio Tech to simplify a complex payroll system into a single platform one.

Compliance

Automated systems handle compliance better; TA, DA, taxes get sorted.

Flexibility

Unlimited parameters that help calculate salary, loans, bonus, overtime, and other variables such as statutory compliance.

Integration

AI softwares are integrated with onboarding, leave & attendance management, travel expense, employee performance etc.

AI-HRIS applications help design configurable payroll policy structure, improve workflow, handle compliance, and process salaries. The uniquely crafted Payroll application from iStudio Tech’s Best HR Management Software is a versatile cloud-based solution that helps you enhance scalability from anywhere, anytime. User-friendly interfaces for web & mobile applications only add to the ease a company could offer to its HR team in managing, analysing, and monitoring the workforce.

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Attendance Management

Using HRIS softwares eases tracking of timesheets, attendance, tasks, project management, etc. This opens up a lot of time for HR professionals to dedicate on strategic priorities that have been neglected due to time-consuming, tedious administrative tasks such as keeping a tab on workers turning up in time. Accurate data reports help make Attendance Management a completely automated process, with complex details all in one place.

Attendance Management Software: Why you need it

What we offer

Detailed Timesheets

Summarised time data for your perusal – get to check durations in detail, and starting and ending times of employees clocking in.
HR managers can track time data spent over projects according to activity factoring in the breaks taken. Track time data of employees both exempt and non-exempt for specific days.
The platform provides support features for weekly, bi-weekly, or monthly timesheets.
Single platform access to leaves and holidays for HR managers to regularly review and/or modify
Fast data entry made possible through easy-to-use features. Now copy previous timesheet data without any trouble, export the same when necessary.

Define Overtime Pay Policies

Maintain daily/weekly thresholds for overtime through support features that notify for daily overtime extensions to the admin controller and about pay rules to the employees
Maintain pay policies designed around collections of pay rules in accordance with company policies.
Define pay policies according to location – payroll collections, employment status, etc.
HRIS Attendance Management Software helps define pay policies in compliance with company requirements, factoring in weekly overtime threshold that is industry-specific.
Pay codes are generated for each overtime type and pay hours reported to the authority.

Attendance Check

Online web-based punch-in/out for the benefit of all employees often caught in traffic, personal tasks, company projects or if working from home.
Log in across several operating platforms, thus providing greater access
IP based restrictions with present time enforcement; multi-zone support through AI tools
Option to add notes alongside attendance record indicating time/site of the job; supervisors get to add/alter attendance data.
View, manage, edit, and export attendance data – a convenient feature for HR team leaders

Analytics Reports

Projection of time reports
Easy to understand breakdown of activity reports as per individual projects and employees responsible for executing it.
Detailed monthly attendance reports summarized for HR benefit
Biometric integrations ensuring correct employee identification

Benefits to Enjoy

A centralized attendance management system lets you automate all attendance keeping tasks through modern technologies like biometrics, mobile, GPS etc.in real-time. This also allows for generating payroll effectively as per employee attendance.

One-Stop Solution - Monitor employee attendance in real-time from all locations, through mobile/biometric or geo-punch. Manage multiple shifts and overtime calculations, define comprehensive attendance policy.
Integrate – Integrate modules like payroll and leave with an attendance management system for accurately calculating salary. Multi-device integration to increase access and reduce payroll errors. Efficient time records generated from multiple shifts
Avoiding Time Theft – Take steps against any time theft, if any, that affects company’s work culture.

Live Synchronisation – Real-time synchronization lets HR managers view live attendance checks.
Punctuality Metrics – Analyse employee punctuality, take necessary actions to improve.
Now you can amp your HR capabilities without having to bring in new talent into existing teams. No new hires nor higher budget allocation is required as HRIS Attendance Management Modules help create & receive email alerts based on employee timesheets. HR managers are thus exempt to have to chase after individual workers reminding them to submit reports.

Performance Management

Performance Management contributes towards the effective management of teams of employees and results in higher levels of organizational goals. Our fully automated HRIS Performance Management system gives you access to graphical representations of employee performance – crucial for you to monitor them and for them to know what is expected of them. Thus, a synergy of participation is borne that leads to company success. Let managers upload KRA & appraisal reports, assign training & scorecards, with an in-built system that supports 360-degree feedback to ensure self-development and self-rating. Moreover, reduce work costs as Admin controls data security with a variety of customization options available.

Why do you need Performance Management Software?

For you to ensure your organizational goals are met as you track employee performance and provide them with instructions that enhance productivity.

For Performance Analysis – Companies need to be able to measure workforce performance, specify individual goals, and track the same.

To Accelerate Appraisal Processes – Yearly performance tracking required for adequate appraisals in order to retain the best talents.

To Measure Feedback – Identify workflow hurdles through reviews & feedbacks and improves on detected areas.

Features Unique to iStudio Tech

iStudio Tech offers a Performance Management Software that you can customise as per your company needs & hierarchy with the many different modules we have.

Measure your Performance

Bird-eye view on performance process via configurable Dashboard
Define fixed & variable pay for employees and integrate into the payroll cycle.
Get ready with a performance program from the get-go with a gamut of industry-wise templates at your disposal.
Keep track of milestones

Chart Your Goals

Keep a trackable goal chart for both employees and company
Intervene to enhance performance and achieve goals faster
KRA & KPI data to help you distinguish non-performers and take necessary actions
Monitor deviation in the path of goal, improve efforts.
Create own metrics & rating in line with company goal
Create multi-level goals keeping all hierarchies involved; make parallel work possible

Enable Flexible Training Plans

Set Rigorous Review Cycle

Initiate quality check and review collection.
Customised review configured for monthly, half-yearly or quarterly reports
Organise subordinate reviews to provide an appraisal for performing managers.
Employee feedback to acknowledge issues that hinder their performance

Measure KPI via detailed Reporting

Employee generated review reports enabling management make desirable changes that enhance productivity.
In-depth reports of training sessions for better future implementation.
KRA-KPI as a measuring milestone to gauge efficiency, detect non-performing areas, and work on it.
Training summary to help managerial authority.

In Conclusion

Motivate your employees to meet their targets well on time and develop their core skills.
Track, measure, improve, and get better.
Let iStudio experts analyse your company’s present performance data to come up with a detailed Plan Of Action that demonstrates how our Performance Management System will improve your ROI and company efficiency.

Mobile Apps

An HR environment needs to be adaptable and flexible to all dynamic changes. Work is no longer restricted to your office desk and nor should your employees be. With Mobile Apps, you can give your workers the freedom to work from their convenient locations, manage their leaves, track their activities on the go, gain insight of pending requests and sync with others in the organisation.

Why Mobile Apps

Because the modern-day workforce is forever on the move. Mobile phones are essentially mini-laptops transforming the way companies do business. A fully functional HR Mobile App from HR management software company in Chennai is equipped with the necessary tools that enhance employee ability to access work information and keep up with daily tasks within a packed, busy schedule that requires constant travel and the occasional work from home sessions. With AI-HR mobile apps, updating payroll information, or applying for leaves is now just a click away. HR Mobile Apps are able to oversee all major HR functions such as Performance, Leave, Attendance and Payroll management, ESS workflow, employee tracking, etc.

Improve productivity and speed up all HR processes for managers and employees with key features such as:

Easy navigation for seasoned and amateur users both

Easy, fast, secured
data access

View Leave, Attendance, Payroll
details

Request leaves, reimbursements, etc. with document attachment support

AI powered Mobile Apps: Advantages

Other than increase transparency of working scenarios and hence impact positively the employee morale that reflects in heightened productivity, the extra advantages include, but are not limited to:

Mobility & Availability

Data availability and proper integration with other management softwares through mobile apps makes it a revolutionary leap in how companies function.

Offline Geo-punch

Employee tracker applications detect employee location even if their devices are out of internet service. This ensures location data for HR teams in the most decrepit locations while traveling for business.

Auto Punching

You can enable your employees to punch in the office premises from their respective locations, using their choice of devices

Multi-platform

Several platforms and mobile devices are supported by the AI software so every employee is able to install the same on their smartphones or tablets of their liking.

Real-time location

Real-time tracking enables HR managers to give out instructions to employees that amp productivity. Current location and route details of all employees on fields/overseas business trips are made available so HR leaders can effect higher work efficiency.

Reliability & Ease

Easy-to-use user interfaces that can be relied upon by everyone for HR tasks and information access.

Instant action

Now applying for leaves, travel reimbursements, expense claims, etc. gets expedited online.

Chatbot

Functionality details about the app are made easy-to-understand via chatbots that provide answers for a hassle-free experience

Self Service

Employees can access payslips, year-end leave balance, attendance details, leave application status, income tax statements, and other such employee details from mobile apps – anywhere, anytime.

Industry Standard

Mobile Apps have come to become a natural logical evolution from the previous traditional approaches to communicate and provide solutions that better team functionality.

The world now has an app for almost everything. Getting onboard a company mobile app if anything helps build on company image and better brand repute. It’s time you attract and retain the best talents by emphasising the best aspects of your business and offering easy access to the same through a modern, sophisticated, state-of-the-art mobile app.

Leave Management

A Leave Management Software is a golden opportunity to streamline operations, tackle multiple concerns, eliminate tedious work of leave administrative tasks, and employee follow-ups. Your company’s transaction costs drop dramatically when leave policies are implemented properly.

The iStudio Advantage

Customise & Configure Leave Policy

Configure different kinds of leave policies and accessory tasks such as

Create Leave Types

Any number of leave types can be created and stored in the database, such as:

Access Library of Standard Policies

Pick and choose from our extensive library of standard leave policies used in the industry. This is a convenient temporary solution to when you are yet to define a customized company leave policy or it is under development/modification.

Streamline Operations

Leave Request

Employees send the application to higher authority through the system

Leave Processing

The system calculates leaves remaining, corroborates attached documents, & auto approves leave.

Automate leave approval, leave lapsing, carry-on forward, encashment, etc. with easy-to-use leave year-end processing features of HRIS to get accurate results and a smooth transition into the next year. No more extra work for HR managers.

Manage Workflow

Define organizational framework to designate authority over approval or rejection of leave applications. Integrate the application features to establish a multi-level hierarchy to enhance & accelerate the process with tools to delegate authority in absence of approving managers.

Reminder

Reminders are sent to authority in case of pending applications. All parties are notified through auto mailing about any status change in the leave application under process.

Intelligent Processing

To calculate leave balance or encashment.

Leave Balance

Employees get to create leave reports for future analysis of approved and rejected leaves, leave balance carry forward, encashment, etc.

Leave availed/ Compensatory off

Detailed statistical reports of every employee’s leave record is made available for HR managers to keep better track on employees who are working on priority basis even on holidays.

Reports

Generate reports of pending leaves to inform approving authority while handling applications. Avail built-in standard statutory leave reports cover leave availed, negative leave balance, leave encashment etc.in the Leave Reports Gallery.

Encashment

Encashment benefits against pending leave balance at year-end tend to encourage increased productivity amidst employees. The application platform lets managers define encashment frequency for employees to avail benefits against their monthly, yearly, or quarterly unutilized leaves. Income tax filing for leave encashment, the setting of an encashment cap, and payroll requisites – all get handled by the AI software.