Dedicated Software to Manage Fee Collection and Admissions

Seamlessly manage your admissions intake and fee collection
using our college management software
College Management Software

College Admission & Fee Management

Learning institutions are now moving from the traditional, tedious, and hectic offline admission processes. Gone are the days when students and parents would visit off-site campuses and request to fill and submit application forms manually. In the current digital-era, college admission is done through a few clicks, allowing applicants to convert from prospects to students seamlessly. As the best ERP software development company in India, iStudio has mastered the art of online college applications. The ERP system has all-round solutions, including online submission of application forms, payment, management of queries, merit list generation, and final selection. Our comprehensive university admission system comprises of the following phases:


This stage consists of the applicant’s interface, where interested students can access, fill, and submit the application form. The applications are also allowed to ask questions and pay their fees online. The second user interface is accessed by the institution, where a dashboard displays applicants’ details, application status, and responses to raised questions.

The pre-admission home page will also display information about the institution, the fee structure for the program, eligibility criteria, and the application form submission date.


The applicant must follow the following steps:

  • Click on the “Apply Now” button, provide the requested, applicable information, confirm the details, and proceed to log in to the institution’s online admission portal.
  • Identify and select applicable programs, depending on the applicant’s preferences. Once selected, the applicant should click on the “Apply Program” option.
  • The applicant should then fill in all the relevant information requested for the program selected. Some of the information required includes address details, personal information, educational background, and responses to the entrance exam (if needed).
  • Upload your passport-size photo, append signature, and upload supporting documents.
  • Pay the admission fee.

Features of online admission system include:

  • Home page: it contains details about the available programs, program fees, qualification requirements, FAQs, and important dates.
  • Dashboard: it displays the status of the application, information filled-in, and the remaining sections to be filled for final submission.
  • When logged out, the applicant can log in and resume from where they left.
  • It is also possible to preview the filled in information and to edit and save changes.
  • The platform offers multiple modes of online payment, including bank transfer, debit and credit card, mobile wallet, etc.
  • The “Query” section allows the application to submit questions regarding the application and to get answers from the institution promptly.

Administrative Advantages

The online application portal will be accessible 24x7, allowing applicants to submit their applications at their convenience

The college management system will be available anywhere across the globe, given there is an internet connection

Zero paperwork and manual queue management

Application fees will be sent directly to the institution’s bank account

The admission process is seamless and transparent



Upon submitting the application forms, the applications are scrutinized to qualify prospects into students. This phase consists of activities, such as generating a merit list, marking prequalification tests, verifying documents, and confirming admissions.

The applicant must follow the following steps:

  • Categorizing fees per program, per student
  • Sending SMS and email alerts to students on fee payment
  • A centralized fee collection for the school
  • All admission details are stored and printable from the software

Operations Processed under this Module of College ERP include:

Sale brochures

Student registration

Prequalification and admissions

Fee collection, curriculum creation, and examination

Fee cancellation and refunds

The institution management system generates the following reports on admission

Daily fee-collection registers

Fee report

Fee refund and write off report

Arrears register

Admission cancellation report

Admission status report

ERP Software Features / Modules

College Admission & Fee Management

Learning institutions are now moving from the traditional, tedious, and hectic offline admission processes.

Student Management

Every organization handling multiple data and information should oversee its process in a way that reduces repetition and duplication.

Faculty & Staff Management System

Keeping manual catalogs of information leads to information irregularities and data loss, hence, causing quality and security issues.

College Examination

The college management system enables your campus to conduct in-house exams using the examination management system.


The integration functionality suggests that all higher education management platforms are interconnected. This feature minimizes the total duplication of workload.

E-Learning Software

The institution management software will provide your campus with a flawless learning experience via the virtual learning management system.

Timetable & Class Scheduling System

Our recommended institution management software is the easiest tool for creating time tables. The college ERP is user-friendly to the faculty, students, and parents.

Purchase & Store Management Software

The store management system automates the procurement process for goods bought, receipt of stock, goods’ book entry, the passing of bills, material issuance for the department, and the maintenance of university stock.

Hostel Management Software

iStudio is known to be the best ERP software development company in India because of its top-notch, all-round systems.

Human Resource Management Software

Our university ERP is aware of the value your organization puts in staff recruitment, hiring, placement, administration, and training.

Finance and Accounts Management System

Our financial and accounts management software computerizes the institution’s entries and cashbooks for an indefinite number of years.

Library Management Software

Many institutions of higher learning have thousands of books and articles, both hardcopy and soft versions, which consume a vast amount of physical and digital space.

Training and Placement Software

In addition to all the modules covered, our college ERP package comes with a training and placement platform for creating student and company databases.

Transport Management System

university management system to provide students with competent and professional drivers, as well as a safe and seamless transportation system.

Fundraising & Donation Management System

This module of the institution management system allows parents, students, faculty, and the community to help the school in fundraising initiatives.

Visitor Management System

Institutions give security and accountability top priority – they keep track of who is entering the school compound and buildings, and their reason to visit.

Enquiry Management System

This institution management software enables colleges and universities to react fast and appropriately to questions and enquiries from students and parents.

Referral Marketing Management System

This college ERP module serves as a cost-effective way for institutions to connect with many qualified college applicants.